Student Onboarding Checklist

Register for courses starting June 19th. Priority registration will close July 17th at 9:00am PST.

Students can continue to register for classes until September 29th, 2023 for the fall term.

Priority Course registration will close July 17th at 9:00am PST.

Students can continue to register for classes until September 29th, 2023 for the fall term.

Submit immunization Records and Immune status form to OHSU.

Immune Status Form

*MD-MPH student have already completed this step through SOM

Submit a photo and information for your OHSU ID Badge.
 

*MD-MPH student have already completed this step through SOM
 

Photo Requirements

Students may elect to have their preferred first name, such as a nickname, as well as their pronouns, displayed on their badge. In addition, anyone with an active OHSU ID Badge is eligible for an annual HOP transit pass (TriMet or C-TRAN depending on your residence), subsidized more than 70% by OHSU off retail price.

You will be asked to upload a passport style photo of yourself. Please save your photo by name: Legal last name, Legal first name.

Your photo must meet the following requirements:

• File size: Less than 170KB; picture size: 200×250 pixels
• File Type: jpeg or png
• Portrait orientation, in color, plain or off-white background
• Full face view directly facing camera, taken from top of shoulders up; decent lighting (face must be clearly visible)
• Taken within the last 6 months
• Not acceptable: pdf files, photos embedded in Word docs, pictures of photos, sideways/rotated photos; non-neutral backgrounds; large file/picture size; hats/sunglasses (exception: Hijabs or other religious head covering); waist up/full body photos

Get Your Badge

Get your badge at OHSU Orientation on Monday, September 25 – if and only if you have completed all of your pre-entrance requirements by the deadline.

Graduate students who complete all of their OHSU pre-entrance requirements:

• background check cleared
• all required learning modules completed in Compass
• immune status form submitted to OHSU Student Health and Wellness
• and who submit their photo and badge information by the deadline

will have their badges prepared in advance and may pick up their badges at OHSU Orientation on Monday, September 25. Be sure to bring a government-issued photo ID with you.

Badges not picked up at OHSU Orientation will be available at OHSU’s Parking and Transportation Customer Service Center on the South Waterfront Campus beginning Tuesday, September 26. Badges not picked up after 30 days will be destroyed.

OHSU Parking and Transportation Customer Service Center Rood Family Pavilion, 3410 S. Bond Avenue, South Waterfront Campus.

If you do not finish all of your pre-entrance badging requirements, and/or do not submit a suitable photo and badge information by the deadline, your badge will not be prepared in advance.

*Students in the online programs (Cert PH and MPH PHP) do not need IDs unless they attend in-person classes. Cert PH and MPH PHP students can request a badge from sphreg@ohsu.edu.

– Ensure that all your pre-entrance requirements are complete. You cannot get a badge until all requirements are marked complete.

– Contact sphregistration@ohsu.edu, using the subject line Badge Request: [Your Name]. Be sure to include the following information:

• Your legal first and last names
• Your network ID (the first part of your OHSU email address)
• Your preferred first name, if different from your legal name
• Your pronouns, if desired.
• Your expected pick-up date. The date must be on or after INSERT DATE HERE; no badge requests will be processed before then.

– An electronic badge request will be submitted to OHSU ID Services on your behalf.
– You will receive a copy of the approved badge request at your OHSU email address.
– Visit OHSU Parking and Transportation Customer Service Center to get your badge.

All SPH students must complete a confidential background check. Your name and email address will be provided to Advanced Reporting, OHSU’s security vendor.

*MD-MPH student have already completed this step through SOM

Watch for a request in late August from “automation at instascreen.net,” with specific instructions on initiating your background check.

The base fee for the background check is $35, but the exact amount will vary based on where you have lived prior to enrolling in the OHSU-PSU School of Public Health. The cost for students who have lived abroad in the past seven years can be significantly higher, and the check can take longer to complete.

Your background check must be complete and approved before the term begins – so please begin as soon as you receive the request.

*A special note to new students who are also OHSU employees: If you are an OHSU employee (not a volunteer), you might not need a new background check. OHSU’s Office of Public Safety will make a determination based on when, and by whom, your employee background check was conducted. If you receive a request in August, you need a new check.

Review and select your student health services provider, Selection due September 8th.

All graduate students –except certificate, MD/MPH, and dual degree students – receive health services by default through OHSU’s Student Health & Wellness Center.

To select PSU health services complete the PSU Form by September 8th – Complete PSU Form.

SPH graduate students may choose whether to receive services at OHSU’s Student Health & Wellness Center (SHW) or PSU’s Center for Student Health & Counseling (SHAC). This election can be made only once a year, in the summer, and cannot be changed at other times of the year.

OHSU’s Student Health and Wellness Center accepts OHSU student health insurance. PSU’s Center for Student Health and Counseling does not accept OHSU’s student health insurance plan. Students who carry OHSU student health insurance and select PSU’s SHAC for health services, must be prepared to pay out-of-pocket, then submit receipts for reimbursement. If this is an issue, you should select OHSU’s Student Health and Wellness as your provider.

If you do not make a selection by the deadline, you will receive health services through OHSU’s Student Health & Wellness Center.

*NOTE:
Students in dual degree programs do not have a choice.

• MD-MPH students have OHSU SHW
• MPH/MSW and MPH/MURP students have PSU SHAC

Review your medical and dental insurance plans.

Apply for any waivers if desired.

*NOTE:
– Certificate PH and Certificate BIOS are not eligible for insurance.
– MD-MPH students have already completed this step through SOM.
– MPH/MSW and MPH/MURP students are insured through PSU.

Set up the Citrix web portal on your computer.

The Citrix Web Portal offers web-based, secure access to OHSU systems and applications from any computer. For example, you can use the Citrix Web Portal when you are working from home on a personally owned computer. Learn how to use the Citrix Web Portal.

*MD-MPH student have already completed this step through SOM

OHSU Student Self Serivces

Your OHSU network account grants you access to the OHSU library and network services, including your @ohsu.edu email address and Sakai, OHSU’s online course management platform.

You will receive access to your OHSU network account 30 days before the beginning of the fall term (around August 26).

Watch for a message from OHSU’s IT Group (Computer Access), containing your OHSU network user name and access instructions. Sometimes the message looks like spam, so be on the lookout, and be sure to act on the instructions promptly.

If you need assistance, please contact OHSU’s Help Desk at 503-494-2222.

*MD-MPH student have already completed this step through SOM

Enroll and install the Duo Two-Factor Authentication security application.

*MD-MPH student have already completed this step through SOM

Start OHSU’s online pre-entrance learning modules, due September 8th.

Allow between two and four hours for completion. Once you have OHSU network access, you will be able to access Compass, OHSU’s online learning management system. Login and navigate to OHSU’s Intranet, at https://o2.ohsu.edu/

Then click on the Compass option in your shortcut menu. Complete the following modules:

• Respect at the University
• Integrity Foundations
• Information Privacy and Security Essentials (IPS)

New students who are also OHSU employees:
You should already have completed these modules as part of the employee onboarding process. There is no need to repeat them.

*MD-MPH students have already completed this step through SOM

PSU ODIN Account Overview

PSU will send new students activation instructions in mid-September.

Students who already have an academic record at PSU:
You will retain the same ID, username, password, and email address, and will not receive new instructions from PSU regarding your ODIN account.

Make sure that your PSU ODIN account is active before the term starts

Enroll in the Duo Two-Factor Authentication application with PSU.

PSU Duo Info & Insturctions

If desired, you can forward your PSU emails to your OHSU email account.

Google Instructions

Pick up your student ID at PSU campus. ID Cards will not be available to pick up until early to mid-September.

PSU ID Card information

Note: we will offer limited time to complete this task at the September 20th Fall Welcome.

Students in the online programs (Cert PH and MPH PHP) do not need IDs unless they attend in-person classes. Cert PH and MPH PHP students can request a badge from sphreg@ohsu.edu

Get familiar with your online learning basics:

• Sakai
• Canva
• Webex
• Zoom

Go to https://o2.ohsu.edu/ to complete your OHSU Pre-Entrance online learning modules.

Learning Modules Include:

• Respect at the University
• Integrity Foundations
• Information Privacy and Security Essentials (IPS)

These will be due September 8th.

*MD-MPH student have already completed this step through SOM

Students are required to have selected their student health services provider by September 8th.

All graduate students receive health services by default through OHSU’s Student Health & Wellness Center. Or students can opt-in to PSU Health Services by completing their Opt-In form online.

PSU Opt-In Form

*NOTE:
Students in dual degree programs do not have a choice.

• Certificate PH and Certificate BIOS are not eligible for insurance.
• MD-MPH students have OHSU SHW
• MPH/MSW and MPH/MURP students have PSU SHAC

Connect with your Faculty Advisor.

You can browse the School of Public Health Faculty via our online SPH Directory – Faculty Directory.

At this event you will connect with other students, faculty, and staff, learn about campus resources, and meet with your academic program and classmates.

Attend the New Student Orientation at OHSU.

Invitation will come from OHSU Student Services.

*Students in the online program (Cert PH and MPH PHP) are not required to attend in-person OHSU orientation. They will be sent a recording after the event.

Course registration for SPH students for the fall will close.

Visit the School of Public Health’s Student Success Center. This can be during the open house or on your own.