Campus Rec provides an inclusive environment where recreation and wellness opportunities inspire, empower and educate people to be positive contributors to the global community. We strive to create a healthy, happy and engaged Portland State community.

The Group X Student Coordinator is responsible for assisting in the management and development of the Campus Rec Group X program. This is a position heavy in “behind the scenes” logistics that allow the Group X Program to run smoothly. The Group X Student Coordinator will work closely with the full-time Fitness Coordinator to complete their tasks and develop/improve management and leadership skills.

Duties and Responsibilities

• Be available to work a minimum of 8 scheduled office hours per week (at least 5 hours in the building), scheduled on at least 3 different days, ideally distributed throughout the week. Some weeks will require more hours and some will require less.
• Teach or participate in at least one Campus Rec Group X class per week.
• Manage Group X scheduling software, the Group X program management, scheduling and communication software. This can include: creating and managing the schedule, updating staff information, posting notices, updating the calendar, compiling participant numbers, and managing the Sub Board/open shifts.
• In collaboration with the Fitness Coordinator, create the Group X Class Schedule by analyzing participation trends and instructor availability, each term.
• Be the first point of contact for securing substitute instructors.
• Assist with the hiring of all Group X Instructors. This includes promoting open positions, reviewing applications, scheduling and conducting interviews, assisting with making/declining job offers, and onboarding new staff.
• Assist with all Group X staff meetings and trainings. This includes managing scheduling, helping develop agendas, and leading portions of meetings and trainings when appropriate.
• Assist with the evaluation and auditing of all Group X Instructors. This includes writing evaluation drafts and being present in annual evaluations for all staff once per year, as well as attending classes and providing feedback on new instructors and formats.
• Provide weekly announcements for the Group X Instructors and class participants.
• Ensure accuracy of the Group X website and marketing materials, including creating the termly Group X Schedule on Canva.
• Support the Campus Rec marketing team with the promotion of Group X and attend marketing meetings bi weekly.
• Conduct equipment inventory, maintenance, organization, and cleaning.
• Administer and compile annual participant surveys.
• Assist with Fitness On-the-Go requests, a program for private Group X classes across campus.
• Assist as able with the instruction and/or logistics of the Group Fitness Instructor Training Course, Instructor In-services, and the Group X Mentorship Program.
• Prepare for and attend weekly meetings with the Fitness Coordinator.
• Complete daily, weekly, and monthly tasks as outlined by and discussed with the Fitness Coordinator.
• Prioritize tasks frequently according to importance and time sensitivity.
• Maintain a thorough understanding of all policies, procedures, and risk management protocols concerning the fitness facilities and programs.
• Other duties as assigned by the Fitness Coordinator.

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